WHO ARE WE?
GMT RECRUITMENT LTD, 3rd Floor,6 Napier Road, Isleworth, Middlesex TW7 7HW. We provide search services to clients looking to recruit personnel for their businesses.
WHAT DOES THIS POLICY COVER?
GMT Recruitment Ltd take your personal data seriously. This policy:
- sets out the types of personal data that we collect about you;
- explains how and why we collect and use your personal data;
- explains how long we keep your personal data for;
- explains when, why and with who we will share your personal data;
- sets out the legal basis we have for using your personal data;
- explains the effect of refusing to provide the personal data requested;
- explains the different rights and choices you have when it comes to your personal data; and
- explains how we may contact you and how you can contact us.
WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU?
We collect the information necessary to support clients and candidates through both sides of the recruitment process. This information includes company information, contact details, CV’s, identification documents, bank details, educational records, work history, employment and references. It may also include, usually at the client’s request, DBS checks, credit checks or psychometric profiling.
We only collect sensitive personal data from you, such as health information, and further process this data, where you have given your explicit consent.
WHERE DO WE COLLECT PERSONAL DATA ABOUT YOU FROM?
The following are the different sources from which we may collect personal data about you:
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages. This will include information gathered from job advertisement sites where you have registered your details and via forms submitted through our website.
- From an agent/third party acting on your behalf. e.g. Interim Management Company.
- Through publicly available sources. We use the following public sources:
- LinkedIn and other social media platforms
- Company websites
- By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
- Industry events e.g. mutually attended networking events.
- Company website. You are free to explore the GMT website without providing any personal data about yourself.
HOW AND WHY WE USE YOUR PERSONAL DATA?
We use your personal data to match your skills, experience and education with a potential opportunity. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage, we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner. We may also use details you submit to us to send you items which may interest you, including for example job opportunities, newsletters, e-books, industry reports and survey invitations. If we hold your personal data as a client it will be to conduct our usual business with you e.g. understanding your requirement, supplying candidates to meet your needs, whether now or in the future.
Use of Navigational Information
We use Navigational Information to operate and improve the Websites. We may also use Navigational Information alone or in combination with personal data to provide you with personalised information about GMT Recruitment Ltd.
Customer testimonials and comments
We post customer testimonials and comments on our website, which may contain personal data. We obtain each customer’s consent via email prior to posting the customer’s name and testimonial.
HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?
We keep your information in accordance with our retention policy, generally between 48 months and a maximum of 7 years, depending on data type
WHO DO WE SHARE YOUR PERSONAL DATA WITH?
Your personal data as a candidate is shared with the client who initiates a search for personnel, to ascertain if you are a good fit for the available position. We may also conduct checks on you to verify the information you have provided. We may share information with our suppliers to continue our relationship with you such as credit reference agencies, DBS, payment process providers and so on. Client personal information is not ever shared with third parties.
WHAT LEGAL BASIS DO WE HAVE FOR USING YOUR INFORMATION?
Our processing is necessary for our legitimate interests in that we need the information in order to be able to match candidates to client opportunities in our course of business.
For marketing purposes, we rely on legitimate interest to contact you with content items relating to your career development or how to improve your business operations. You can opt out of marketing communications at any time.
WHAT HAPPENS IF YOU DO NOT PROVIDE US WITH THE INFORMATION WE REQUEST OR ASK THAT WE STOP PROCESSING YOUR INFORMATION?
If you do not provide the personal data necessary, or ask that we stop processing your personal data, we may not be able to meet your needs as client or candidate.
DO WE MAKE AUTOMATED DECISIONS CONCERNING YOU?
No, we do not carry out automated profiling.
DO WE USE NAVIGATIONAL INFORMATION TO COLLECT PERSONAL DATA ON YOU?
We use “cookies” to help you personalise and enhance your online experience. A cookie is a text file that is placed on your hard disk by a Web server. Cookies are not used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a Web server in the domain that issued the cookie to you. One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalise pages on our Websites, for instance completing a form, a cookie helps us to recall your specific information on subsequent visits. When you return to the same Website, the information you previously provided can be retrieved, so you can easily use the customised features.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the webpages you visit.
In addition, when you’re accessing our website, your device may provide us with
information about the device you’re using, this could include the type of device or what operating system you’re using. Your device manufacturer or operating system provider will be able to provide you with more details about the information your device makes available to us.
DO WE TRANSFER YOUR DATA OUTSIDE THE EEA?
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries’ privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on
WHAT RIGHTS DO YOU HAVE IN RELATION TO THE DATA WE HOLD ON YOU?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
The right of access
This is so you’re aware and can check that we’re using your information in accordance with data protection law.
The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
HOW WILL WE CONTACT YOU?
We may contact you by phone, email or social media. If you prefer a particular contact means over another, please just let us know.
HOW CAN YOU CONTACT US?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact firstname.lastname@example.org